Privacy Policy

Wellness Together, Inc. (“Wellness Together”) provides counseling services to students on behalf of elementary, secondary, and post-secondary institutions (each an “Institution”).  This Privacy Policy applies to the use of information and data gathered through Wellness Together’s website and services which have the landing page “WellnessTogether.com.”  

Health Information

The confidentiality of your Health Information obtained in connection with counseling is described in the Informed Consent to Counseling Services that is executed by you or your parent or guardian prior to Wellness Together’s online counseling service and annual notices to your parent or guardian (which may be from the Institution) (such Informed Consent and notices are referred to below as the “Other Privacy Documents”.)  Please refer to such Other Privacy Documents to understand how Wellness Together uses, protects, and in limited cases may disclose, your Health Information.  Those documents also describe certain rights you have with respect to your Health Information.

Other PI

Wellness Together collects and stores information related to you when you visit this site.  Such information may include the following usage data: (1) the domain name from which you access the Internet; (2) the date and time you access the Wellness Together website (3) the pages or screens you visit; (4) the address of any website from which you linked directly to Wellness Together; (5) the name and release number of your web browser software; (6) the version of the Wellness Together web services you are using; and (7) the IP (Internet Protocol) address of the client device you are using. 

Wellness Together also collects information provided directly by you, such as (1) information that you provide by filling in forms on the site (including information provided at the time of registering to use the site or requesting services); (2) records and copies of your correspondence including e-mail addresses, if you contact us; (3) details of transactions you carry out through the site and any financial information provided in connection any transaction; and (4) your responses to surveys that we might ask you to complete for research purposes. 

Some of the foregoing information may be stored on cookies on your device.

In addition, when you access the Wellness Together website on your mobile device, we may collect information about your location by converting your IP address into a rough geo-location or by accessing your mobile device’s GPS coordinates or by proximity to a Bluetooth beacon or course location if you enable location services on your device.

Information We Collect Through Automatic Data Collection Technologies

As you navigate through and interact with the site, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:

  • Details of your visits to our Website, including traffic data, location data, logs, and other communication data and the resources that you access and use on the Website.

  • Information about your computer and internet connection, including your IP address, operating system, and browser type.

We also may use these technologies to collect information about your online activities over time and across third-party websites or other online services.

The information we collect automatically is only statistical data and does not include personal information but we may maintain it or associate it with personal information we collect in other ways or receive from third parties. It helps us to improve the site and to deliver a better and more personalized service, including by enabling us to:

  • Estimate our audience size and usage patterns.

  • Recognize you when you return to our Website.

The technologies we use for this automatic data collection may include:

  • Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website.

  • Flash Cookies. Certain features of our Website may use local stored objects (or Flash cookies) to collect and store information about your preferences and navigation to, from, and on our Website. Flash cookies are not managed by the same browser settings as are used for browser cookies. For information about managing your privacy and security settings for Flash cookies, see Choices About How We Use and Disclose Your Information.

  • Web Beacons. Pages of our the Website and our e-mails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).

We do not collect personal information automatically, but we may tie this information to personal information about you that we collect from other sources or you provide to us.

How We Use Your Information

We use information that we collect about you or that you provide to us, including any personal information (1) to present the site and its content to you; (2) to provide you with information, products, or services that you request from us; (3) to fulfill any other purpose for which you provide it; (4) to notify you about changes to the site or any services we offer or provide through it; (5) to allow you to participate in interactive features on the site; (6) in any other way we may describe when you provide the information; and (7) for any other purpose with your consent.

Disclosure of Your Information

We may disclose aggregated information about our users without restriction.

We may disclose personal information that we collect or you provide as described in this privacy policy: (1) to our subsidiaries and affiliates; (2) to contractors, service providers, and other third parties we use to support our services and how are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose them; (3) for any other purpose disclosed by us when you provide the information; and (4) with your consent.

We may also disclose your personal information: (1) to comply with any court order, law, or legal process, including to respond to any government or regulatory request; (2) to enforce or apply our terms of use and other agreements, including for billing and collection purposes; and (3) if we believe disclosure is necessary or appropriate to protect your rights, property, or safety of Wellness Together, our clients, or others (this includes exchanging information with other organizations for the purposes of fraud protection).  

Payment Information

Payment for any events or conferences made through WellnessTogether.org and any information regarding this payment will not be retained.

Protection of Other PI

We will take commercially reasonable steps to protect your Other PI from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. Please understand, however, that no security system is impenetrable. We cannot guarantee the security of our databases or the databases of your Institution with which we may share such Information, nor can we guarantee Other PI you supply will not be intercepted while being transmitted over the Internet. In particular, communications posted on message boards or sent to us via e-mail may not be secure, and you should therefore take special care in deciding what information to post or send.

Choices About How We Use and Disclose Your Information

We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:

  • Tracking Technologies and Advertising. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of this site may then be inaccessible or not function properly.

  • Promotional Offers from the Company. If you do not wish to have your [email address/contact information] used by the Company to promote our own or third parties' products or services, you can opt-out by clicking “Unsubscribe” at the bottom of company publications.

We do not control third parties' collection or use of your information to serve interest-based advertising. However, these third parties may provide you with ways to choose not to have your information collected or used in this way. You can opt out of receiving targeted ads from members of the Network Advertising Initiative ("NAI") on the NAI's website.

Wellness Together Service Providers

Wellness Together uses service, online software, storage, and other providers (collectively “Service Providers”) which may have access to Other PI.  Such companies may include Google and Simple Practice.  Wellness Together enters into Business Associate Agreements (“BAA”) with each such service provider which obligates such service providers to adhere to the Privacy Rule under the U.S. Health Information Privacy Protection Act in connection with the use and storage of Health Information and PI.

Accessing and Correcting Your Information

You may send us an email at info@wellnesstogether.org to request access to, correct or delete any personal information that you have provided to us. We cannot delete your personal information except by also deleting your user account. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.

Changes to our Privacy Policies

Wellness Together.org may amend the Other Privacy Documents and this Privacy Policy at any time, and only the current documents and statement may be deemed effective. The current release date of this Privacy Policy will be displayed at the bottom of the final page of this policy.  Regardless of later updates or changes to the Other Privacy Documents or this Privacy Policy, we will never use the information you submit under our current privacy notice in a manner inconsistent with the immediately prior release of such documents or statements without first providing you an opportunity to opt-out or otherwise prevent that use.

It is our policy to notify our users that the privacy policy has been updated on the site's homepage. If we make material changes to how we treat our users’ personal information, we will notify you by email to the primary e-mail address specified in your account and/or through a notice on the site's home page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our site and this privacy policy to check for any changes.

Contact Information

To ask questions or comment about this privacy policy and privacy practices, contact us at info@wellnesstogether.org.